Reasons to Make Lists
– My work swarms with miscellany—large and small.
– Emails, phone calls, meetings, interruptions, text messages and more are all coming at us faster and faster.
– Multitasking [doesn’t actually work](http://andyunedited.ivpress.com/2010/08/the_shallows_4_the_net_effect.php).
– If you saw my desk, you’d know lists are as essential as air and water.
– I want to serve coworkers and those outside the office well. Forgetting just doesn’t get me there.
– Even though I’m pretty detail-oriented, I still lose track of tasks.
– With Mark Twain, “Of all the things I’ve lost, I miss my mind the most.”
– What’s better than writing “Make a List” at the top of a page, making the list, and then crossing off “Make a List”?
**Best Ways to Use a List**
– Have a large pad of lined paper at your side all day—or a file open on your computer.
– Review the list at the beginning of each day and prioritize.
– Add to-do’s as you go, one item per line if possible.
– Obviously, you’ll want to mark off each item as it is done. But if you are working on a computer, don’t delete—either line out or move to “done” file for future reference of things done.
– To scan more quickly through a handwritten list, strike through all the completed
line items *vertically*, as well as horizontally. Then as more items are completed, connect the vertical lines. This way you can see more easily where the gaps are in what is not yet finished.
– At the end of the day, take five minutes to review your list; think through whether you need to add anything you missed.
– I admit I’m an old-fashioned pen and paper guy, but lots of online list-making tools are available too, such as [Makealist](http://makealist.com/) or [Toodledo](http://www.toodledo.com/index.php?ref=g&gclid=CIa-vfyLoaYCFcbsKgod_AmFng) or [Mindjet](http://info.mindjet.com/To-Do.html?cmpg={adgroup}&gclid=CITpqO6LoaYCFQTNKgodDCfOog). Some you pay for; some are free. They can allow you to access your list on the web (via computer or smart phone) from wherever you are; you can even print it out, like I would.
– Once your list fills up a page, transfer the last few unfinished items to a new page–and enjoy the satisfaction of filing or discarding the full page.
I too live by lists. I use Google’s Tasks which allows you to move to-do items between email and calendars in seamless fashion. I highly recommend it for those who are not the pen and paper type.
http://mail.google.com/mail/help/tasks/
Thanks for the tip, Andy. I’ll look into it.
If I may add one more thought…if something stays unfinished on your list for more than a week (or 2, or 3 depending on the task), reconsider its place on the list. Chances are that it holds no real priority or added value for completion. Either move it to a longer term tracking tool (like outlook tasks) or remove it from the list. If your list gets cluttered with unimportant tasks, it loses its value.
Great suggestion, Carol. Thanks.